GTD & Productivity System

Raven Docs includes a built-in Getting Things Done (GTD) productivity system that helps you capture, organize, and process your work alongside your documentation.

Overview

The GTD system integrates task management with knowledge management:

Capture → Process → Organize → Review → Execute
   ↓         ↓          ↓         ↓         ↓
 Inbox    Triage     Buckets   Weekly    Tasks
                               Review

Core Components

Inbox

The inbox is your capture point for all incoming tasks, ideas, and items that need processing.

• Quick Capture - Use Cmd/Ctrl + K to instantly capture thoughts
• Zero friction - Capture now, organize later
• Centralized - All new items land in one place

Triage Buckets

Process inbox items into buckets:

Bucket	Purpose	Examples
Inbox	Unprocessed items	New captures, ideas
Next Actions	Tasks to do soon	Active work items
Waiting	Delegated or blocked	Waiting for responses
Someday/Maybe	Future possibilities	Ideas to revisit later

Daily Notes

Automatically generated daily pages for capturing thoughts and tasks.

• Date-based titles (e.g., "2024-01-15")
• Quick access from the sidebar
• Links to tasks created that day
• Integration with journal entries

Journal Entries

Guided reflection pages with prompts:

• Morning planning - Set intentions for the day
• Evening reflection - Review accomplishments
• Custom prompts - Configurable reflection questions

Weekly Reviews

Structured weekly review process:

1. Clear inbox - Process all captured items
2. Review buckets - Update waiting and someday lists
3. Check goals - Align tasks with objectives
4. Plan ahead - Set priorities for next week

Workflow

1. Capture Everything

Use Quick Capture (Cmd/Ctrl + K) to capture:

• Tasks and to-dos
• Ideas and thoughts
• Meeting notes
• Questions to research

Everything goes to your inbox first.

2. Process Daily

During daily processing:

1. Open your inbox
2. For each item, decide:
   • Do it - If under 2 minutes
   • Delegate - Move to Waiting
   • Defer - Add to Next Actions with due date
   • Someday - Move to Someday/Maybe
   • Delete - Remove if not needed

3. Weekly Review

Every week, complete a structured review:

## Weekly Review - Week of [Date]

### Clear
- [ ] Process inbox to zero
- [ ] Review notes from the week

### Review
- [ ] Check Waiting bucket - follow up as needed
- [ ] Review Someday/Maybe - promote or remove items
- [ ] Review goals - are tasks aligned?

### Plan
- [ ] Identify top 3 priorities for next week
- [ ] Schedule important tasks
- [ ] Block focus time

Integration with Documentation

Task-Page Links

Tasks can link to documentation pages:

• Reference relevant docs in task descriptions
• Create tasks directly from page content
• See backlinks from pages to related tasks

Contextual Tasks

Create tasks with full context:

Task: Update API documentation
├── Linked to: /docs/api/endpoints
├── Context: Memory of last discussion
└── Goal: Complete v2.0 documentation

Keyboard Shortcuts

Shortcut	Action
Cmd/Ctrl + K	Quick capture
Cmd/Ctrl + Shift + K	Open triage view
Cmd/Ctrl + Shift + J	Today's journal
Cmd/Ctrl + Shift + D	Today's daily note

Best Practices

1. Capture immediately - Don't try to organize while capturing
2. Process daily - Keep inbox at zero
3. Review weekly - Never skip the weekly review
4. Trust the system - Everything is captured, nothing is lost

Related

• Task Management - Detailed task features
• Goals - Goal-based planning
• Agent Planning - AI-assisted planning