GTD & Productivity System

Raven Docs includes a built-in Getting Things Done (GTD) productivity system that helps you capture, organize, and process your work alongside your documentation.

Personal Workspace

All GTD features are personal to each user. Your inbox, goals, journal entries, weekly reviews, and memories are private and visible only to you. Team collaboration happens at the task and project level, while your personal productivity system remains yours alone.

Overview

The GTD system integrates task management with knowledge management:

Core Components

Inbox

The inbox is your capture point for all incoming tasks, ideas, and items that need processing.

• Quick Capture - Use Cmd/Ctrl + K to instantly capture thoughts
• Zero friction - Capture now, organize later
• Centralized - All new items land in one place

Triage Buckets

Process inbox items into buckets:

Bucket	Purpose	Examples
Inbox	Unprocessed items	New captures, ideas
Next Actions	Tasks to do soon	Active work items
Waiting	Delegated or blocked	Waiting for responses
Someday/Maybe	Future possibilities	Ideas to revisit later

Daily Notes

Your personal daily page for capturing thoughts and tasks. Each user has their own daily note—even team members working on the same projects maintain separate daily notes.

• Personal to you - Your daily note is private, not shared
• Date-based titles (e.g., "2024-01-15")
• Quick access from the sidebar via Today
• Links to tasks you created or worked on that day
• Integration with your journal entries

Journal Entries

Guided reflection pages with prompts:

• Morning planning - Set intentions for the day
• Evening reflection - Review accomplishments
• Custom prompts - Configurable reflection questions

Weekly Reviews

Structured weekly review process:

1. Clear inbox - Process all captured items
2. Review buckets - Update waiting and someday lists
3. Check goals - Align tasks with objectives
4. Plan ahead - Set priorities for next week

Workflow

1. Capture Everything

Use Quick Capture (Cmd/Ctrl + K) to capture:

• Tasks and to-dos
• Ideas and thoughts
• Meeting notes
• Questions to research

Everything goes to your inbox first.

2. Process Daily

During daily processing:

1. Open your inbox
2. For each item, decide:
   • Do it - If under 2 minutes
   • Delegate - Move to Waiting
   • Defer - Add to Next Actions with due date
   • Someday - Move to Someday/Maybe
   • Delete - Remove if not needed

3. Weekly Review

Every week, complete a structured review:

## Weekly Review - Week of [Date]

### Clear
- [ ] Process inbox to zero
- [ ] Review notes from the week

### Review
- [ ] Check Waiting bucket - follow up as needed
- [ ] Review Someday/Maybe - promote or remove items
- [ ] Review goals - are tasks aligned?

### Plan
- [ ] Identify top 3 priorities for next week
- [ ] Schedule important tasks
- [ ] Block focus time

Integration with Documentation

Task-Page Links

Tasks can link to documentation pages:

• Reference relevant docs in task descriptions
• Create tasks directly from page content
• See backlinks from pages to related tasks

Contextual Tasks

Create tasks with full context:

Keyboard Shortcuts

Shortcut	Action
Cmd/Ctrl + K	Quick capture
Cmd/Ctrl + Shift + K	Open triage view
Cmd/Ctrl + Shift + J	Today's journal
Cmd/Ctrl + Shift + D	Today's daily note

Best Practices

1. Capture immediately - Don't try to organize while capturing
2. Process daily - Keep inbox at zero
3. Review weekly - Never skip the weekly review
4. Trust the system - Everything is captured, nothing is lost

Related

• Task Management - Detailed task features
• Goals - Goal-based planning
• Agent Planning - AI-assisted planning